SAP Purchase Info Record Supplier not created by purchasing organization

Quick links

SAP create vendor for purchasing organization

During a Purchase Info Record (PIR) or PR creation in SAP, the message no 06321 Supplier not created by purchasing organization might occur - the most likely root cause being that the SAP supplier master data used isn't setup as a vendor master record, and therefore you need a business partner master data vendors to be created.

SAP Purchase Info Record Supplier not created by purchasing organization : Error during purchase info record creation
Error during purchase info record creation

As described in the Performance Assistant, use the direct link to create a new supplier.

SAP Purchase Info Record Supplier not created by purchasing organization : SAP description of the error in performance assistant
SAP description of the error in performance assistant

How to create business partner in sap

Or go directly to SAP business partner tcode XK01, the SAP business partner transaction to create business partner in SAP.

SAP Purchase Info Record Supplier not created by purchasing organization : XK01 in SAP business partner master data creation
XK01 in SAP business partner master data creation

There, select how to create a business partner in SAP, for example as an entry organization if it is a legal entity.

SAP Purchase Info Record Supplier not created by purchasing organization : SAP Business partner type choice
SAP Business partner type choice

How to extend vendor in SAP

Make sure to create in BP role as Vendor, and enter the necessary information (Name, Search Term 1, Postal Code/City, Country and Language being mandatory) in the SAP transaction BP XK01.

SAP Purchase Info Record Supplier not created by purchasing organization : Business partner details entry
Business partner details entry

Go then to the purchasing view in material master :

SAP Purchase Info Record Supplier not created by purchasing organization : Go to Purchasing details
Go to Purchasing details

Enter the Purchasing Organization to which the business partner should be assigned, as well as the Order Currency :

SAP Purchase Info Record Supplier not created by purchasing organization : Purchase details entry
Purchase details entry

You can then save it, the SAP BP should be created and ready to use for the SAP Purchase Info Record creation.

SAP Purchase Info Record Supplier not created by purchasing organization : Business partner BP vendor creation success message
Business partner BP vendor creation success message

How to make PIR

To find the corresponding Vendor Number of the newly created business partner, in General Data, open the Supplier: General Data tab. There, the system assigned vendor number is displayed, which you can use to create a new PIR.

SAP Purchase Info Record Supplier not created by purchasing organization : SAP PIR General data displaying new vendor number
SAP PIR General data displaying new vendor number
See also : SAP Assignment of purchasing organization to company code and plant

Similar articles

Comments (0)

Leave a comment