How to use the SAP FIORI Audit Journal?

ybierling October 7, 2019September 20, 2019 audit journal, general ledger, GL account, internal numbering, journal entries, number range, SAP Cloud, SAP FICO, SAP FIORI

SAP Cloud Audit journal

The SAP FIORI application audit journal is the next step for a General Ledger Accountant to perform common operations after having checked balance sheets in display financial statement , and having finished to manage recurring journal entries in SAP FIORI application s, all accessible from the FIORI interface .

Start by opening the SAP FIORI application audit journal , located in the General Ledger submenu.

Audit Journal – SAP Documentation – SAP Help Portal

How to use the SAP FIORI Audit Journal? : SAP FIORI Audit journal application tile

Using the SAP Audit journal

Start by using search criteria to find the right journal. You can enter company code, fiscal year, posting date, ledger, general ledger account, or journal entry type to get to the right selection.

How to use the SAP FIORI Audit Journal? : Find the journal to audit

Journal detail

The compact journal view will show all the journal results from the given search criteria.

Once a specific journal entry has been choosen, more details are available, and by selecting one of the entry, a link to manage journal entries application will be given.

How to use the SAP FIORI Audit Journal? : Journal entries details

Changes in journal entries for audit journal

From the changes in journal entries view, it will be possible to the whole log of changes that has been performed on a given journal entry.

Table name, field name, old value, new value… all details are accessible from that screen to perform your audit journal operation.

How to use the SAP FIORI Audit Journal? : Changes in journal entries

The check multi-referenced invoices will show invoices that are referenced in different journal entries, for your audit.

How to use the SAP FIORI Audit Journal? : Multireferenced invoices for account types customer and supplier

Gaps in journal entry numbering

The next step of the audit journal is to check the number gaps, by selecting the checl gaps in journal entry numbering option.

There, you will be able to review all possible issues related to the numbering in the system records.

How to use the SAP FIORI Audit Journal? : Gaps in Journal entry numbering

What is an audit journal?

An audit journal , in SAP accessible through the corresponding transaction audit journal , is a list of all operations that has been performed on the system, when and by whom, in order to help users finding possible discrepancies and error.

The analyze of the audit journal is the best way to find possible issues in the system, especially related to SAP FICO finance operations or to internal numbering.

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