During a Purchase Info Record (PIR) creation in SAP, the error 06321 Supplier 123 not created by purchasing organization XX might occur – the most likely root cause being that the supplier used isn’t setup as a vendor, and therefore another one is needed.
Error during purchase info record creation
As described in the Performance Assistant, use the direct link to create a new supplier
There, select how you want to create the business partner, for example as an organization
Business partner type choice
Make sure to Create in BP role as Vendor, and enter the necessary information (Name, Search Term 1, Postal Code/City, Country and Language being mandatory)
Business partner details entry
Go then to the Purchasing view
Go to Purchasing details
Enter the Purchasing Organization to which the business partner should be assigned, as well as the Order Currency
Purchase details entry
You can then save it, it should be created and ready to use.
Business partner creation success message
To find the corresponding Vendor Number of the newly created business partner, in General Data, open the Supplier: General Data tab. There, the system assigned vendor number is displayed, which you can use to create a PIR
