Supplier has not been created for purchasing organization

Vendor has not been created for purchasing organization

During a Purchase Info Record (PIR) creation in SAP, the error 06321 Supplier 123 not created by purchasing organization XX might occur – the most likely root cause being that the supplier used isn’t setup as a vendor, and therefore another one is needed.

A purchasing info record not found in purchasing organization simply mean that it has to be created as described below.

Supplier has not been created for purchasing organization : Error during purchase info record creation — Error during purchase info record creation

As described in the Performance Assistant, use the direct link to create a new supplier and PIR in SAP:

Supplier has not been created for purchasing organization : Error description in performance assistant — Error description in performance assistant

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Create vendor for purchasing organization SAP

Or go directly to transaction SAP XK01, business partner creation

PIR SAP XK01 transaction access by code

There, select how you want to create the business partner, for example as an organization

Supplier has not been created for purchasing organization : Business partner type choice — Business partner type choice

Make sure to Create in BP role as Vendor, and enter the necessary information (Name, Search Term 1, Postal Code/City, Country and Language being mandatory)

Supplier has not been created for purchasing organization : Business partner details entry — Business partner details entry

Go then to the Purchasing view:

Go to Purchasing details

How to assign vendor to purchase organization in SAP

Enter the Purchasing Organization to which the business partner should be assigned, as well as the Order Currency.

Supplier has not been created for purchasing organization : SAP PIR Purchase details entry — SAP PIR Purchase details entry

You can then save it, it should be created and ready to use.

Supplier has not been created for purchasing organization : Business partner creation success message — Business partner creation success message

To find the corresponding Vendor Number of the newly created business partner, in General Data, open the Supplier: General Data tab. There, the system assigned vendor number is displayed, which you can use to create a PIR Purchasing Info Record.